Smarter Fee Management System for Every Institution
A fee management system that works with or without your ERP automate collections, settlements, and enhance the parent experience.
Streamline Education Fee Payments
Phi Commerce offers a fee management system for schools, colleges and universities- ERP-integrated or standalone. Automate collections, eliminate reconciliation delays and accept payments through ERP, SMS, email and mobile links.
Common Challenges in Fee Management
Institutions with ERP Integration
- Complex and inconsistent integrations with payment systems
- Limited flexibility for custom workflows and settlements
- Data compliance and security burdens across systems
Institutions without ERP Integration
- Manual fee collections and error-prone reconciliation
- Delayed reporting with no centralized dashboard
- Limited payment options and poor parent experience
Key Features of Our Fee Management Platform
Enhancing Fee Management Across Educational Institutions
01
Efficient and Cost Effective
Automate processes and reduce administrative overhead by up to 50%
02
Improved Parent Experience
EMIs, split payments, mobile-first flows, instant invoicing
03
Operational Transparency
Real-time dashboards & automated reconciliation
04
Scalability
Multi-campus setups with ease
05
Regulatory Compliance
Secure, compliant and regulation ready
Enhancing Fee Management Across Educational Institution
Standalone Schools
Deploy an all-in-one fee management solution with no need for additional software
ERP-Integrated Institutions
Enhance existing ERP workflows with a fee management module
Multi-Campus Institutions
Centralize fee management across multiple campuses with detailed tracking and reporting
Partnered Institutions with Banks
Integrate seamlessly with partner banks for faster processing and automated reconciliation
Empowering Parents and Institutions
with Versatile Payment Options
Revolutionize Education
Fee Management
Simplify fee collections, reduce administrative tasks and deliver exceptional payment experiences for parents and administrators
Frequently Asked Questions
How quickly can a school start using the fee management system?
With Phi Commerce’s fee management system, schools can go live within days regardless of whether they use an ERP or not.
How do non-ERP schools collect fees online?
Phi Commerce enables non-ERP schools to collect fees online through customizable payment links or by uploading Excel files to automatically generate digital invoices.
How does the fee management system integrate with ERP platforms for fee payments?
Phi Commerce fee management system integrates with ERP platforms via secure APIs, enabling automatic syncing of fee payments and financial data. This ensures real-time updates and streamlined reconciliation within ERP systems.
What are the payment modes available for school fees?
With Phi Commerce, parents can pay using UPI, credit/debit cards, net banking, wallets, EMI, BNPL, UPI Autopay, and other payment methods.
Can we customize fee heads and plans in the fee management system?
Yes. With PhiCommerce, institutions can configure fee heads such as tuition or transport and define installment options, due dates and applicable discounts.
How does automatic fee reconciliation work?
With Phi Commerce, incoming payments are automatically matched with student records, and downloadable reconciliation reports are available in real-time.
What is Split & Pay, and how does it help parents?
Phi Commerce allows parents to split one fee across multiple payment modes, such as UPI and card, for added convenience.
How secure is the fee management platform?
Phi Commerce’s platform is PCI DSS compliant, fully encrypted, and meets bank-grade security standards for all digital transactions.
Can admins track all fee payments instantly?
Yes, with Phi Commerce, real-time dashboards provide instant visibility into payment statuses, pending collections, and settlement details.
Can we collect fees offline with Phi Commerce?
Yes. Institutions can leverage Phi Commerce’s omnichannel platform to collect in-person fees through POS and QR code based payments.
What is the best online fees collection software for educational institutions?
Phi Commerce offers a unified platform for digital fee collection across both ERP integrated and non ERP institutions, with features like split payments, real-time reconciliation and intuitive dashboards.
Can we accept school fees in EMIs using a digital fee management system?
Yes. With Phi Commerce, parents can pay fees via EMI, BNPL, or even split payment across UPI and cards directly from their phones.
Does Phi Commerce support fee management for schools without ERP systems?
Absolutely. Schools can collect fees through pre-filled links, Excel uploads, or simple form-based flows no ERP required.
How do ERP-integrated schools automate fee collection using Phi Commerce?
ERP-integrated schools benefit from direct API sync, real-time fee posting, and automated multi-account settlements no manual uploads.
Is there a fee management system that works for multi-campus educational groups?
Yes. Phi Commerce supports centralized dashboards, campus-level account mapping, and consolidated reports for group institutions.